The IPRO 347 team is being sponsored by Abrasive Form to lead the company into a paperless form of tracking projects. Abrasive Form currently uses a paper folder, which they call the “job folder”... Show moreThe IPRO 347 team is being sponsored by Abrasive Form to lead the company into a paperless form of tracking projects. Abrasive Form currently uses a paper folder, which they call the “job folder” to hold all the important documents for completing incoming projects. This job folder travels along with the pieces of the project until the project is completed. Once a project has been completed, and the final product is shipped out, the job folder for that project is then kept in an on-site filling cabinet. So far this has led to several problems for Abrasive Form. As the company is increasing in size and completing increasing amounts of projects, they have had to dedicate a large portion of their offices to the storing of old job files. Abrasive Form keeps all of their completed job folders to ensure that all liability for the company is covered, and whenever necessary throughout the lifespan of completed projects in the field, Abrasive Form is able to prove that their work was of the quality that was requested. This has also lead to a lot of time being wasted by the employees of Abrasive Form traveling to the back offices where the job folders are held to look up information. The IPRO 347 team will be helping Abrasive Form come up with a solution to this very serious problem. The solution generated thus far is to scan all the documents contained within the paper job folders into PDF form, and use a digital filing program (such as Bugzilla which is a free open source program) to organize the PDF files into sub folders, and allow for quick referencing based on critical criteria such as the job number, part number, customer name, or part number. All this information would then be contained in a single server that can be accessed on any computer throughout the company through an internal network. Show less
